Secretary - 2 month contract

Secretarial Reception and PA - Administration and Office


This role is no longer available but if you wish to send us your CV for other similar roles please do so on

RecruitGibraltar are currently helping our client who is a long established and reputable company who need a Secretary - Administrator to join their team on an initial 8 week contract but may turn into a permanent role. You will provide secretarial and administrative support within the office and deal with inbound inquiries.

You will need to be bilingual English and Spanish

What will you do as a Secretary - Administrator?

Provide full secretarial / administrative support as required diaries, meetings, minutes etc. Provide organisation support for the officers generally.
Keep filing up to date in a manner consistent with guidelines.
Answer queries and provide assistance.
Process membership applications and keep membership data up to date.
Administer member direct debit applications/changes.
Administer benefits process claim forms, including Driver Care applications, check eligibility, pursue arrears of contributions, follow-up where necessary.
Maintain databases and run regular reports as required using Word and Excel programmes.

What do you know that makes you a great Secretary - Administrator?

Previous office experience in a secretarial and administrative capacity is essential
Competent use of all Microsoft Office applications with a minimum standard of Advanced Excel and Advanced Word qualifications are essential criteria.
Good interpersonal skills, the ability to communicate with people at all levels.
Discretion and the ability to work to a high degree of confidentiality.
Ability to draft correspondence, reports and information for committees.
Working knowledge of office systems and procedures.
Experience of taking minutes at meetings.
Ability to extract statistics from computer records and produce reports.
Excellent numeracy skills.

Salary circa 30k based on experience.

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