Assistant Company Administrator

Administration and Office - Secretarial Reception and PA


This role is no longer available but if you wish to send us your CV for other similar roles please do so on

RecruitGibraltar are currently helping our client who is a long established and reputable gaming company who offer long term career growth, excellent salary, relocation assistance, and a rewarding working environment where you can make a real impact. they need an Assistant Company Administrator with experience in a Company Secretarial role and knowledge of Corporate structures.

What will you do as an Assistant Company Administrator?

➢ Responsible for ensuring contracts, documents and resolutions are correctly signed in line with corporate signatory polices and that necessary approvals are obtained prior to use of digital signatures.
➢ Uploading and administration of contracts within the document management system and subsequent filing of hard copies.
➢ Arranging for documents to be sent to Company lawyers for notarisation and apostille.
➢ Maintaining the signatory rights file per legal entity ensuring any changes / new legal entities are updated accordingly.
➢ Arranging new letterheads and Company stamps.
➢ Completion of corporate forms, including bank application forms and other similar documentation.
➢ Collating of corporate documentation in relation to the opening of new bank accounts and obtaining supporting KYC.
➢ Creation of daily Insertion Orders (IOs) report from the Company’s CRM system, obtain approvals, arrange signing and upload into system.
➢ Creation of daily Purchase Orders (POs) report from the Company’s ERP system, obtaining relevant approvals and authorisation of the POs in the system.
➢ Responsible for handing out Petty Cash.
➢ Provide holiday cover, back up and assistance to payroll process.
➢ Involvement in preparation & co-ordination of local Board meetings and ensuring Board members’ requirements are taken care of during their visit.
➢ Support the SVP Finance, VP Finance Shared Services and their associated teams on an ad-hoc basis, to include sending couriers, scanning and archiving.
➢ Checking of incoming mail and passing to appropriate person.

What do you know that makes you a great Assistant Company Administrator?

Previous work experience in a similar role.
Previous experience in a Company Secretarial role / Admin position.
Knowledge of Corporate structures.
Good working knowledge of Microsoft Office products, including Word, Excel & PowerPoint.
Experience with Adobe Acrobat Reader.

Salary circa £21k based on experience with bonus & benefits package.

Register your CV?

click here


©2018. Finding you the perfect job in Gibraltar.
sitemap.xml | Jobs in Gibraltar | Jobs in Malta