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Personal Assistant (Legal)

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Job Industry:

Secretarial Reception and PA

Job Location:

Gibraltar

Job Description:

RecruitGibraltar are currently helping our client who is a leading local company and has a great opportunity for a Personal Assistant for a senior member of staff. You will bring a number of years experience and will be rewarded with an excellent working environment, generous holidays and pay structure.

Responsibilities:

*Diary management including the active preparation of materials for meetings.
*Screening telephone calls, enquiries/requests and handling them accordingly
*Arranging travel and accommodation
*Providing daily itinerary and papers in advance of appointments
*Prioritise, monitor, manage and control all incoming and outgoing correspondence, papers, e-mails, and documents, taking action as and when appropriate, using a 'bring forward' system.
*Oversee the organisation and act as secretary for all meetings as required.
*Identifying priorities and taking the initiative in highlighting issues to relevant Director in the Senior Partner's absence.

Requirements:

You must live in the area or have a set date for relocation.

*2+ years proven comprehensive track record as a PA.
*Highly proficient with MS Office (Word, Excel, PowerPoint), MS Outlook and document management.
*Ability to take detailed meeting minutes
*Excellent interpersonal and networking skills with the ability to communicate with staff and industry contacts at all levels.
*Excellent organisational skills with proven ability to proactively identify priorities in workload.
*Flexibility and the ability to quickly adapt to fast paced and challenging workload
*Demonstration of complex diary management, events co-ordination and travel arrangements.
*Discretion and the ability to deal with Confidential information effectively
*Ability to become quickly aware of the business priorities, alongside the skills to effectively manage, screen, and delegate as required, contact to the office.

Salary circa 25k based on experience with an excellent package.

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