RecruitGibraltar are currently helping our client who is a very well established and successful financial services provider who has a great opportunity for a Senior Company Manager. This is a challenging role in a company going through an exciting growth phase and represents a great opportunity to progress your career.
What is the plan for the Senior Company Manager role?
Reporting to the Department Head, the Senior Company Manager will lead a team of assistant company managers in the delivery of professional and skilled company secretarial services to a large portfolio of the firm's client companies based in Gibraltar and/or in international locations across the world.
What will you do as a Senior Company Manager?
Day-to-day management and oversight of a portfolio of companies in accordance with applicable laws, regulations, and the terms of governing instruments ensuring the Firmís ethos of a high quality service is delivered on every occasion.
Manage all aspects of administration of client structures on a daily basis including companies from various Jurisdictions (including LLPs and LLCs) and various transactions from the creation of companies, changes to their corporate officers; capital; shareholders; beneficial owners; advisors; insolvency and termination; whilst taking due care to ensure that all transactions are validly completed in line with the law, internal rules of the client company and the firms procedures;
Take and record instructions from clients taking all steps necessary to give effect to those instructions including: attending client meetings and overseeing the end to end management of board meetings; drafting file notes; updating the client database; forwarding instructions to other parties; drafting, preparing and reviewing corporate resolutions and board minutes; amendments to articles, preparing statutory returns and Companies House submissions/filings;
Consider and review legal and transactional documentation for accuracy; ordering documents from external parties including Governments, registered agents etc. whilst exercising due care and attention to ensure documentation is accurate and compliant. Liaison with the Trusts Department in relation to the administration of all client entities in an efficient, organised and diligent manner.
Liaison with Banking Department including assisting in bank account opening process, preparation of payment instructions and monitoring execution of bank transfers. Monitor bank account transactions in accordance with anti-money laundering regulations and requesting confirmation from the client in order to ensure in line with the business activities.
Liaison with Accounting Department and external accountants in relation to the preparation of company accounts and the maintenance of appropriate financial records. Liaison on a daily basis with colleagues from other professions including with lawyers, accountants, investment brokers, bankers, property managers, agents, etc.
Liaison with clients and intermediaries on a daily basis.
Analysis and management of situations involving potentially high fiduciary risk, using technical knowledge of corporate governance and exercising sound judgement
Undertaking periodic risk review and client review on a frequency determined by the business.
Contributing to business and team objectives through active involvement in projects
Subject to mutual agreement and experience, to be appointed and serve as a director on client companies.
Ensuring the initial input of statutory data on to View point upon establishment/take-on of client entities and the subsequent maintenance of these statutory records.
Undertake risk analysis in conjunction with or by assisting the Compliance Department and know your client verification checks on new client relationships to ensure compliance with the firmís Systems of control to prevent money laundering and/or terrorist financing activities Follow up and maintenance of FATCA and CRS procedures.
Complete compliance audits on client files and contact clients for information and/or documentation in order to update records; respond to requests for information from senior management and other teams/team members;
Day-to-day supervision of a team of one or more assistant company managers including responsibility for work allocation and performance management and assisting the Head of Department with recruitment and the initial stages of sickness absence management and grievance and disciplinary issues.
What do you know that makes you a great Senior Company Manager?
Experience in administering trusts and companies
Qualified STEP, ICSA, DoFA or equivalent
Sound intellectual skills evidenced by a strong academic background to graduate level or equivalent combination of education, training and experience.
Relevant industry training or qualifications such as full membership of ICSA / CILEX
Developed knowledge of the principles of corporate governance and extensive fiduciary experience with in depth understanding of complex corporate ownership structures and their tax implications and applicable laws and regulations in Gibraltar and/or other international jurisdictions.
Experience at Secretary signatory level.
Experience of supervising, coaching and mentoring a team through 4-eyeing documents and undertaking appraisals of team members with the ability of motivating and developing them.
Experienced in the preparation of minutes and other ancillary documents, preparation of payment instructions and monitoring execution of instructions
Knowledge of KYC and Anti-Money Laundering, FATCA and CRS procedures Ability and confidence to work independently
Excellent knowledge of MS Office suite - Excel and Outlook essential.
Experience of Viewpoint system or equivalent would be an advantage.
Able to successfully form, build, develop and maintain positive and effective working relationships with people from a wide range of personal and professional backgrounds up to and including Board level.
Salary £35k - £47k based on experience with private healthcare.